Job Information
CBRE Contract Support/Finance Coordinator in Sydney, Australia
Contract Support/Finance Coordinator
Job ID
168493
Posted
31-May-2024
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Accounting/Finance, Administrative, Customer Service
Location(s)
Brisbane - Queensland - Australia, Sydney - New South Wales - Australia
Work for CBRE Global Workplace Solutions (GWS) who are leaders in the facilities management industry
Endless growth opportunities within a Global firm
Sydney or Brisbane based position
CBRE is the world's leading and largest commercial real estate services and investment firm; a growing and visionary organisation, comprised of the best and brightest professionals. Within Global Workspace Solutions, also known as GWS, we are invested in the development and unique needs of our diverse employees and client accounts.
The Position
Are you ready to shape your career path at CBRE? The Contract Support position is the perfect opportunity to pave the way towards your desired future. As the vital glue that holds the team together, this role offers a fantastic chance to carve out your career in the direction you choose. Whether you aspire to excel in facilities management, lead an operations team, or pursue a career in finance, this position will pivot you in the right direction.
The GWS Local Business deliver consistent solutions with local specialization through operational and service excellence, with deep expertise in the self-delivery of technical and hard services. This role will support a client account in managing billing, invoicing and accounts payable.
This is a customer and team facing role to provide exceptional customer service and business support in order to contribute to the continued growth and success of the Business. You will provide a comprehensive and flexible administration service to the client account.
Here’s a snapshot of your day
Ensure integrity of financial transactions form contract. Maintaining the WIP, Open purchase orders and debt to agreed contractual defined parameters
Create accurate purchase orders in a timely manner
Create/ raise extra works jobs
Attend and actively participate in weekly finance meeting with contract manager/subcontractors
Regularly review and process supplier invoices
Raise sales invoices (complete billing) in line with contractual and company deadlines
Assist with month end financial reporting and ensure deadlines are met.
PO Management – Raising Pos, Pending receipt report, Open PO report, Email Queries
Billing/Invoicing – Preparing Ready to bill, Creating BRF, Combining Invoices
BRF Quality Check
Billing Investigation
Daily Finance updates
Monthly Reporting
Finance & Governance Meetings System Champions e.g. Maximo; Simpro; and other systems
Familiar with daily operations and the specific scope of the contract e.g. which services are covered and which are chargeable.
Prepare and issue predefined reports, which form part of the contract and customer’s requirements both operational and financial.
Arrange for appropriate CBRE Technician or CBRE Strategic Partner or Contractor to attend to the Reactive Repair request
Monitor calls and advise Account Teams / Requestors of potential problems
Monitor the helpdesk and respond to incoming calls / jobs as required
Follow up with engineers regarding their assigned jobs & provide feedback to customers
Composing Client quotes – including finding appropriate contractors
Update Reactive and PPM job status on the work schedule system (SI7/WFM)
Provide regular reports / updates to managers, supervisors, and team leaders on finance s.
Ordering of materials / parts / PPE
About you:
Higher educational finance qualifications or degree
Experience in Accounts Payable/Accounts Receivable
Excellent PC based skills, with a high level of experience in Word/Excel and Outlook – intermediate to advance level.
3 years’ experience in a similar role with managerial experience
What’s in it for you?
People are the foundation upon which our success is built. Our company is diverse and so are the opportunities for professional and career development. Our people are free to expand their skills and knowledge to drive their careers and reach their full potential.
We value flexibility and our people work in ways that meet their work/life commitments and support their wellbeing, development and performance. Our people benefit from a range of educational, financial, lifestyle, health and wellbeing benefits and programs, corporate partnerships and discounts, CBRE Cares Foundation, competitive leave offerings and paid volunteer days.
We look forward to hearing from you!
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)