Job Information
CBRE Events Manager in Singapore, Singapore
Events Manager
Job ID
171784
Posted
21-Jun-2024
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Customer Service, Facilities Management
Location(s)
Singapore - Singapore
About the Role:
As a CBRE Events Manager, you will be responsible for the management of a small team assigned to meetings, events & conference services for our Client.
What You’ll Do:
Event Coordination & On-site event management:
Ensure events are run smoothly, pre set-up, during set-up and post set-up.
Coordinate all tasks from event request to discussion with requestor, venue set-up, caterer liaison, car parking needs to event completion.
Upkeep and provide up-to-date information relating to caterer list, event guidelines and processes.
Overseeing all aspects of the event on-site, including coordinating logistics, transport and day of execution of meetings, conferences, workshops, seminars and high profile meetings which may involve ministers and foreign dignitaries.
Overseeing the management of vendors, staff and handling any issues that arise.
Supports daily meeting and conference room turnover and/or midday room refresh, reconfigurations and evening resets for indoor and outdoor spaces.
Creates a hospitable environment for attendees, event owners, and vendors.
Ensures post event storage and inventory of tables, chairs, AV equipment and communicates timing on cleaning services when required.
Escalates potential issues/concerns to management as appropriate.
Able to interact confidently and effectively with high positioned individuals whether in formal, colloquial or in complex situations.
Supports set-up, refresh and removal of food, beverage, and service items.
Completes room checks and ensures technical and visual spaces are functioning properly. Communicates corrections as needed to appropriate team members for follow-up.
Monitors and responds to event activities such as gathering event supplies, equipment needs, food & beverage services, facilities, security, etc.
Supports set-up of furniture and equipment for meeting and events.
Supports set-up of audio visual equipment, including routine inspection & inventory control. This includes troubleshooting of basic audio visual issues.
Event inventory management system:
- Ensure maintenance of an inventory management system to keep track of stock levels, reordering, and usage patterns, as well as manage and maintain the events related equipment.
Reporting and documentation:
Providing a weekly summary of events with the required information (such as inventory utilisation) and statistics.
Conduct a post-event evaluation to assess the success of the event and identify areas for improvement.
Raise and manage event related tickets via Client's helpdesk work order system.
Ensure the needs of partners, clients and vendors are manage with expectations.
Lead and manage a team of 2 event coordinators, managing events for internal stakeholders and external visitors.
Reviewing and improving event management processes and tools for maintaining efficiency and delivering exceptional experiences.
Lead discussion with clients to understand event scope and objectives.
Internal / External stakeholder management
What You’ll Need:
Bachelor's Degree preferred with 3-5 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.
Experience in the areas of staffing, selection, training, development, coaching, mentoring, measuring, appraising, and rewarding performance and retention preferred.
Ability to guide the exchange of sensitive, complicated, and difficult information, convey performance expectations and handle problems.
Leadership skills to motivate team impact on quality, efficiency, and effectiveness of the job discipline and department.
In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Extensive organizational skills with a strong inquisitive mindset.
Advanced math skills. Ability to calculate difficult figures such as percentages, fractions, and other financial-related calculations.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)