Job Information
CBRE Events Coordinator in Singapore, Singapore
Events Coordinator
Job ID
171785
Posted
21-Jun-2024
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Customer Service, Facilities Management
Location(s)
Singapore - Singapore
About the Role:
As a CBRE Events Coordinator, you will assist with the coordination and execution of small to medium meetings, conferences, and events for our Client.
What You'll Do:
Event Coordination & On-site event management:
Ensure events are run smoothly, pre set-up, during set-up and post set-up.
Coordinate all tasks from event request to discussion with requestor, venue set-up, caterer liaison, car parking needs to event completion.
Upkeep and provide up-to-date information relating to caterer list, event guidelines and processes.
Managing all aspects of the event on-site, including coordinating logistics, transport and day of execution of meetings, conferences, workshops, seminars and high profile meetings which may involve ministers and foreign dignitaries.
Managing vendors, staff and handling any issues that arise.
Performs daily meeting and conference room turnover and/or midday room refresh, reconfigurations and evening resets for indoor and outdoor spaces.
Creates a hospitable environment for attendees, event owners, and vendors.
Responsible for post event storage and inventory of tables, chairs, AV equipment and communicates timing on cleaning services.
Takes direction from senior events team members to meet the need the needs of partners, clients and vendors.
Escalates potential issues/concerns to management as appropriate.
Able to interact confidently and effectively with high positioned individuals whether in formal, colloquial or in complex situations.
Conducts set up, refresh and removal of food, beverage, and service items.
Completes room checks and ensures technical and visual spaces are functioning properly. Communicates corrections as needed to appropriate team members for follow-up.
Monitors and responds to event activities such as gathering event supplies, equipment needs, food & beverage services, facilities, security, etc.
May be responsible for setup and strike of furniture and equipment for meeting and events.
May work on setting up audio visual equipment, including routine inspection & inventory control. This includes troubleshooting of basic audio visual issues.
Event inventory management system:
- Maintain an inventory management system to keep track of stock levels, reordering, and usage patterns, as well as manage and maintain the events related equipment.
Reporting and documentation:
Providing a weekly summary of events with the required information (such as inventory utilisation) and statistics.
The candidate should also conduct a post-event evaluation to assess the success of the event and identify areas for improvement.
Raise and manage event related tickets via Client's helpdesk work order system.
Performs other duties as assigned.
What You'll Need:
Minimum Diploma in a relevant field.
No experience required.
Fulfill the physical requirements associated with this role. This may include stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 20 lbs. or more.
Ability to follow basic work routines and standards in the application of work.
Communication skills to exchange straightforward information.
Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Strong organizational skills with an inquisitive mindset.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)