Job Information
CBRE Facilities Coordinator in Exeter, United Kingdom
Facilities Coordinator
Job ID
171688
Posted
17-Jun-2024
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Administrative, Facilities Management
Location(s)
Exeter - England - United Kingdom of Great Britain and Northern Ireland
Job Title: Facilities Co-ordinator
Business Sector: Data Centre Solutions
Location: Exeter, UK
COMPANY PROFILE
CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally, we employ over 70,000 employees and operate in 48 countries.
Purpose of the Job
Contractor management
Co-ordinating the annual subcontractor maintenance.
Schedule sub-contractor and Ad-hoc works.
Produce contractor packs for all maintenance and call outs.
Liaising with on-site teams.
Updating the contractor spreadsheet.
Managing the supply chain and drive them to attend within the required SLA’s.
Helpdesk
Provide support to the client via managing the facilities helpdesk, receiving calls and emails in a professional and timely manner, raise reactive jobs for both hard and soft service teams.
Determine the nature and priority of faults based on information provided and distribute accordingly.
Manage and sign off tasks on the Concept Evolution CAFM system.
Ensuring Asset information is updated.
Paper and digital filling.
Follow up on sub-contractor service reports.
Financial
Raising purchase orders.
Assist the Contract Support role with financial and commercial aspects of the contract.
Providing information for contract review meetings.
Skills
Excellent IT skills, competent across Microsoft Office programs.
Good communication etiquette.
Strong organizational abilities ensuring all documentation is stored and auditable.
Experience with a CAFM system is desirable.
Team player.
Able to multitask and prioritise workload.
Build and develop relationships with key business and account stakeholders.
Additional
Creating and updating records such as training matrix.
Booking meeting rooms.
Liaising with external security teams for clearance/vetting.
Contribute to the regular client/team meetings.
Ensure QHSE documentation is maintained and readily available for auditing purposes, utilising electronic logbooks.
To obtain a comprehensive understanding of the contract and ensure all work is carried out in accordance with the contract scope.
Actively identify and implement innovation across the contract to enhance performance and continue to exceed the client’s expectations.
Promote and maintain CBRE work ethics and culture, following the RISE values.
High level of trust and integrity whilst handling confidential information.
Obtain full Security Clearance.
You must meet all the Client requirements to obtain security clearance.
Flexible/hybrid working.
Company benefits scheme.
25 days holiday, excluding bank holidays, per annum.
EQUAL OPPORTUNITIES
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)